Design Ideas: Tent & Reception

The tent is one of the most popular spots on the property.  From hosting a rained out wedding, to offering a cool, shady location for your reception; the tent is the place to be.  It is a lovely blank canvas ready for you to express your design muscles.

The high vault and white drape lend themselves to a perfectly, classic black tie affair.  Add a mix of golds in to give it a more glamorous look.

Play with the layout and consider some lounging furniture for your dance weary guests.  A checkerboard dance floor serves as the perfect pop of personality for a chic club feel. 

Large parties are no problem for the available space in the tent.  We offer a number of layout ideas to help you maximize your seating potential.

  

The simplicity of the tent allows you to go in any direction stylistically.  Choose mixed metals or golds and greens to amp up the glam and make your style shine.

Go bold with bright colors like pink or yellow.  Pick textures and design pieces that show off your sunny personality.

Play things a little cooler with shades of blue, simple centerpieces and pretty string lights to highlight the beauty of the open tent.

Whatever your style may be, don’t be afraid to let it shine.  The tent is really the best place to show some personality and express your design aesthetic.

There are many locations throughout the property for small touches of design.  Consider personalized signage, antique furniture or pops of floral in the reception areas.

When night falls, you’ll get a whole different view of the tent and surrounding area.  Inside, the twinkling lights and warm buzz of chatter and love in the air make it a truly special place to be.

Outside, you’ll fall in love with the lighted walkway and the wide open night sky.  Be sure to save yourself one last dance under the stars.

  

Design Ideas: Cabana and Beach

The Cabana and Beach are two fun spots on the property that are perfect for those who want to be married near the water, are having a smaller wedding or are interested in taking advantage of the diversity of our property.  The photo below shows the view of the bridge from the cabana.  It’s perfect for pictures, hosting a rehearsal dinner or enjoying some pre-wedding quiet time.

Under the shade of the cabana you’ll find plenty of room for tables and a great counter to hold your buffet and decor.  The pastel colors mixed with the rustic accents are a perfect match for this area.  They play wonderfully against the beautiful, blue water and tree lined view.

Inside the Cabana you can access the beach, a path to the tent and restrooms or the walking stones to the bridge on the water for some incredible photo opportunities.

 

 

Don’t forget about the beach when planning  your wedding at The Water Oasis.  It can be a nice quiet area for roasting marshmallows, a lovely private, sandy ceremony or a place for guests to play lawn games.

The versatility of these two areas are incredible.  From gorgeous photo spots to bridal showers to family parties, we can host them all.     

Feature Friday: Signature Affair

Signature Affair

From Our Hearts:  A Signature Affair provides excellence every time.  They have the most incredible staff with an eye for detail.  They offer so much more than just food and smiling faces.  Truly a great group.

How They Stand Out:  We specialize in customized events that are a reflection of you as a couple.  Our philosophy is offering you, the client, an event that is yours alone.  We pride ourselves on getting to know you and take in to consideration your budget, personalities, season and venue.

Piece of Advice:  Planning this special day can be very overwhelming; there is so much information to go through and lots of factors to consider.  Remember to go with a vendor that you feel a connection with and be sure that they are hearing your needs, wants and concerns.

From Their Hearts:  We enjoy being a part of the Water Oasis team.  The facility is beautiful and the team there is great to work with!

What a DEAL!:  Now offering 4 hours of complimentary Wedding Coordinating.  This can be used for pre-planning or day of.

Get in Touch:  

Email:  signatureaffair@hotmail.com

Phone:  503-789-7594

Feature Friday: Just a Dash

Just a Dash

From Our Hearts:  We have preferred vendors for a few reasons and one of the main reasons is because they are so loved by us and our past clients.  Just a Dash is always raved about and for good reason.  Wonderful, creative creations, both in taste and looks. Stephanie will amaze you!  

How They Stand Out:  Our flavor profiles tend to set us apart from other cake makers. We love pairing things that you may not usually find together. We also love making boozy cakes!

Piece of Advice:  If you are debating on where to spend your money for the wedding spend it on photography. It is what lasts forever. Your wedding day is packed full and you won’t be able to see everything that’s going on or remember all of the little details. The photos will do that for you. Splurge for a photographer you absolutely love!

From Their Hearts:  I grew up in Newberg, so I love being able to be a part of something in my home town. My school bus went by The Water Oasis everyday and I always wondered about the property. It’s great to see it turned into something the public can enjoy!

What a DEAL!:  We offer free delivery and set up.

Get in Touch:  

Email: justadashcakes@gmail.com 

Phone: 503-476-6228

Design Ideas: Countryside Meadows

If you are looking for nature’s beauty with a wide open space, our Countryside Meadows setting is perfect for you.  The view is magnificent!  All you really need is seating for your guest because your backdrop is ready and waiting.  If you’d like to get a bit more creative, we’ve got a few ideas for you.

   

White chairs are classic and a part of your rental package!  They really pop against the lush green backdrop and provide a comfortable seat for your guests wile you say “I Do!”.  To bring a center to the vast landscape and provide a frame to center the happy couple, consider some shutters and a wine barrel (pictured above).  Add some personality with a chandelier, draping, or floral.

If rustic is more your style, add a log arbor with some cute accents.  Candles, lanterns, floral, anything that speaks you and your design aesthetic because, on a clear day, the view really is all you need.

Two vintage shutters and a transparent floral hoop can be just the right accent for a vintage cottage themed wedding.  Line the backs of the chairs with gorgeous quilts for the perfect amount of texture and color that adds to your ceremony space, instead of distracts.

If the sun has you concerned, change up the angle like this sweet little ceremony.  Place your arbor under the shade of the trees to keep cool while exchanging vows.  Draw people’s eye towards the center with a cute shabby chic arbor and a wine barrel, perfect for our wine country location.  

At this angle, your guests will be engulfed in the beauty of the valley.  Keep things simple with wood benches and shepherd’s hooks with floral to add just the slightest touch of femininity to your natural space.

Besides having your ceremony in the Countryside Meadow, consider its many other uses. There are some great little nooks in the trees, perfect for your guest book, favors, or refreshments.  The neutral space allows you to really let your imagination go and do a little or a lot, either way, there is no wrong in this space.

   

One of my favorite ideas has been using the Countryside Meadows as your reception area. Dining outdoors always has a romantic vibe and these wood chairs with a lace cloth couldn’t be more swoon worthy.  A delicious dinner (from one of our amazing preferred caters, of course), a picturesque view, and newly pledge love in the air, our hearts just may burst!

     

Feature Friday: VIP PDX

VIP PDX and DoubleDecker PDX

From Our Hearts:  Transportation can be one of those things that is just a means of getting from point A to point B, but with VIP PDX and DoubleDecker PDX, you get an incredible luxury experience!  Super friendly and fun drivers, as well!

How They Stand Out:  We have a vintage 1959 Bristol Loddeka double decker bus that is amazing, as well as our customer service.  We maintain very high standards for our drivers and comply with local and federal regulations.

Piece of Advice:  Rent a bus for your guests so they can celebrate without worry of getting a DUI on the way home! You can make it an amazing experience with our Double Decker bus and/or Executive Coach.

From Their Hearts:  We have only done one event there but went to the open house and loved the venue!

What a DEAL!:  We will extend a 10% discount to Water Oasis clients!

Get in Touch:

Double Decker PDX:  minda@doubledeckerpdx.com

503.575.5875

VIP PDX:   minda@vippdx.com

503.348.3233

 

 

Feature Friday: The Party Pros

The Party Pros

From Our Hearts:  Their flexibility, timeliness, and condition of their products are also perfection.  Wonderful variety of items to choose from as well!

How They Stand Out:  Everything we have is on-site in our 25,000 sq. ft. warehouse, which includes one of the largest Riedel glassware collections in the Pacific Northwest!  We also accept last minute orders!

Piece of Advice:  Always have a rainy day plan. We do live in Oregon, after all! We can’t count the number of last minute tent requests we get because the forecast said it would be sunny, then all of a sudden it’s supposed to rain. Nothing stresses out a bride more than unanticipated weather!  Also, it’s ALWAYS a great idea to get your rental order in ASAP that way we have everything set aside for you, especially when it’s our busy season. We always suggest to order enough for everyone that you invited. Then you can pare down that number up to 48 hours before your delivery.

Get in Touch:  

Antasia Lewis (503)844-9798

antasia@thepartypros.com

Feature Friday: Miryam, LLC

Miryam, LLC

From Our Hearts:

Miryam’s extreme organization skills and eye for design are top notch!  She is also one of the sweetest people you will ever meet.  The time and thoughtfulness put into each project really shows.  You’ll be happy you partnered with her.

How She Stands Out:

Located in the heart of wine country (Dundee Hills & The Chehalem Valley) we live,
work and enjoy life. Miryam has been serving our Newberg, Dundee, Sherwood,
McMinnville and Dayton communities for many years. Serving these communities has
been a passion of Miryam’s and what we work hardest to accomplish.
Equipped with skills such as event design, organization for planning and coming up
with unique ideas and projects to best serve our clients is only scratching the surface
of what we have to offer. Most importantly, our goal is to come along side you to
make your next event special so you stand out from the crowd!

Piece of Advice:

After spending this past wedding season with The Water Oasis, I really encourage you to take off the stress and invest in really beautiful photography and coordinating services. That way you don’t have to stress with all the moving pieces an event brings and you really take the time to remember such a milestone in your life!

From Her Heart:

Rhiannon and her team are top of the line and work very hard to make your day a special
one! They are amazing communicators and really take the time to equip you with the right
people for your event. You can trust them to make your day an event to remember.

What a DEAL!:

For 2017 we are offering a special just for the Water Oasis!
*For full event coordinating services receive $300 off your custom package.
*For Day-Of coordinating services receive $150 off our services.
*Wedding Design services receive $75 off.

Get in Touch:

Phone: 971-264-1132

   

Design Ideas: The Arbor

The arbor is our most popular ceremony site.  It’s a ready made focal point, with a beautiful backdrop that allows for 300 guests.  It’s simple, yet elegant design lends itself to transformations of all kinds.  Here are a few ideas from past ceremonies that will surely get those creative juices flowing.

A simple white drape across the smaller portion of the arbor will allow for the lush greenery surrounding you to really shine.

There are numerous ways to drape this lovely arbor.  Wrap the top and add hourglassing to the front columns, while creating a window-like look with the back columns.  Along with the gorgeous floral and an antique chandelier, you’ll have the perfect amount of decor to dress up this simple and clean space.

If you are the kind of couple that likes all things sparkly, then you MUST get a chandelier to create that perfect bit of elegance and shine that won’t overpower your love.  Throw in some pretty strands of crystals dripping off the back, like the couple below, for extra glint and glimmer.  

The next chandelier was paired with a truly romantic draping.  The way it falls to the ground with no tie backs at all creates the light and airy feel of romantic perfection.

As you may have noticed, flowers are the name of the game in many of the arbor transformations.  You can choose to have them make a big, beautiful statement.  Like the couple below,

add a hint of whimsy and an organic beauty,

or simply use them to line your aisle.  Either way, flowers are the perfect accent to complete a gorgeous ceremony space.

Pump up the glam with this simple side draping and dramatic back drop.  Pop a chandelier overhead and feather filled vases on either side and you’ll be ready for a true Gatsby style wedding.

Do not be afraid of color!  The neutral setting loves a pop of color and really shows the couples personality.  This starburst draping is perfect for the beautiful buttercup yellow drape and dainty chandelier.

Remember to think outside the box.  Don’t be constrained to the arbor.  This couple solved their large bridal party issue by placing them all around the arbor.  It created a beautiful circle of love that really enveloped them in such a wonderful way.  (Side note:  Could that sky be any more gorgeous?!)

Whether you choose simple and sweet or gorgeous and glam, remember to make it your own.  The guests will enjoy the shade offered by the covered portion of the large arbor, while you say “I do” to your best friend in the space created to showcase your style.  

Happy designing!

Good to Know: Frequently Asked Questions

andrea-zajonc-photography-tabletopsetc_0080

Planning a wedding can bring up a whole lot of questions and often leave you in a panic of wondering what details you might have missed.  Since we love you, we care for you and we don’t want you pulling your hair out with frustration, we have compiled a lovely, list of Frequently Asked Questions.   The following Q and A section specifically pertains to the Water Oasis, however, it could be useful for booking at other venues (but why would you want to).

Q:  What are your general rates? :

A:  Our main season runs from June to September.  The rates vary depending on the time of year and day of the week.  Please contact us for a quote.

Q:  Do you offer any discounted rates? :

A:  Yes.  Rates are lowered for the off months of May and October and mid-week events.

Q:  What is included in the venue rental? :

A: So many wonderful things!  In addition to access to the entire venue for the day, we have a variety of table and chair options available to you.  These options and numbers will be laid out in a packet you will receive after booking.  We take care of setting up your table/chair options for ceremony and reception, as well as, taking them down at the end of the night.

We also offer a great planning and information guide called the Oasis Extras.  It is filled with information regarding measurements of our ceremony areas, reception space, property layout and so much more.  Best part, it’s all included in your rental price!

Q:  Are there any additional services or items available for me to rent? :

A:  Additional services such as site flip and others are available at an extra rate.  Rental items are also available and will be attached to your post booking email or  you can find them here.  In addition, we are working with an excellent rental company to put together some choice add-ons for all our beautiful people.

Q:  How many people can the venue accommodate? :

A:  Each event space on the property has its own restrictions and set up options.  During a site visit, we can discuss generalizations and preferences.  However, our max is 300.

Q:  Do I get to choose my event layout? :

A:  Yes.  After booking, we will email you a packet with many options for event layouts.  If you do not find any of them to be suitable, we are open to discussing other options.  Our layouts are suggestions for optimal set up, but they are just that, suggestions.  We always refer to our clients for final decision and love to help them create a layout that suits their needs.  A complimentary meeting to help finalize the layout is INCLUDED in your rental fee.  Any changes will be updated to the final map and copies will be sent to the vendors of your choice.

Q:  How much time do I get on the property once I have booked? :

A:  Rehearsals are held on the Thursday immediately before your event date.  The day of the event, you will have access to the venue starting at 10am and ending at 11pm.  If you need additional time in the morning for set up/decorating, we can discuss this option as well (fee applied for additional hours).

Q:  Can we come by and visit the venue before our wedding date to show family and vendors or to have our own private planning session?

A: Yes.  We are more than happy to schedule a visit for you.  We do ask that you do not drop by, but rather schedule a visit due to our full calendar during our open season and our closures during our off season.

If you would prefer an unassisted site visit (no Venue Manger present), we ask for a (3) three day notice to be sure the venue is open (no events or construction). We offer a (1) one hour time frame for unassisted visits with no restrictions/limits to the number of visits you can make.

An assisted site visit is offered with your paid venue fee.  It is (1) one hour long and in addition to the included (1) one hour Final Walk Through visit.

Q:  Will anyone be on the property the day of for questions? :

A:  The event manager will be available by phone in the early hours.  Two (2) hours prior to the ceremony start time, they will arrive and remain on site until the end of the night to close up the venue.

Q:  Is there ample parking? :

A:  Yes.  In fact, we provide complimentary parking for up to 115 cars.  For guest counts over 150 we do require parking attendants, whether that be supplied by the client or going through one our Preferred Vendor, Bridge City Parking.  Shuttle services are also available to rent in the form of a trolley, bus, or vans.

Q:  How many restrooms are available? :

A:  Two public restrooms are available to use and located right outside the tent next to the Salons.  The Salon & Lounge each have their own private restrooms, as well.

Q:  Are you handicapped accessible? :

A:  Yes. We have 2 handicap parking spots in the parking lot, closest to the Salons.  All of our bathrooms (including the Salons) are ADA accessible.  Almost every accessible area on the property is paved with the exceptions of the Countryside Meadows and Shady Grove.

Q:  Are there dressing quarters for the wedding party?

A:  Yes, we have a lovely Salon and Lounge available.  Both are very well suited to meet your wedding preparation needs.  Check them out here.

Q:  Do you have a list of “preferred” vendors? :

A:  YES!  We will provide you with a list of our favorite vendors and you can also find out more information about them on our Feature Friday blogs.  Just search for the specific vendor name here.  Some of the perks you can enjoy with our Preferred Vendors are, site knowledge, discounts, and complete and total reliability.

Q:  What type of kitchen services are provided for caterers?

A:  We have a catering prep area behind the Salons that is covered and has ample space for caterers to set up and prepare you meal.  All of our Preferred Caterers are familiar with our set up and know the venue Rules & Regulations.  If you decide on a caterer off list, we will go over these details with them and a $500 fee will be applied.

Q:  Do I need to provide liability insurance? :

A:  Yes.  Our clients are required to purchase a ‘Day of Event Insurance policy’.  The policy protects you in the event there is damage to the property or equipment, as well as, additional coverage for wedding related items you can personally choose.

Q:  Do you provide security? :

A:  Our Venue Manger is on site to monitor the venue for things like: smoking in designated smoking areas, children are monitored by adult supervision near the water and gardens,  no outside alcohol is consumed by guests in parking lot, and general venue concerns and safety issues.

Q:  Is there a noise ordinance in place?  If so, what are the restrictions?

A: Yes.  Due to the fact that we are an outdoor venue, the decibel limit set per the county, is 100 decibels (which is REALLY LOUD).  Most DJ’s stay within an 85 – 95 decibel range.  Our time for last dance is 9:30 pm, which gives you enough time to prepare for your grand exit and have guests depart by 10 pm.

Q:  Do you have a weather contingency plan? :

A:  In the case of rain, we provide complimentary side walls for our Pavilion Tent.  If needed, the tent would serve as a backup rain plan option to hold ceremony as well as reception. We also have a few propane heaters and misters available to rent.

Q:  What happens in the case of a postponement/cancellation? :

A:  For a postponement, we try to our best to work with clients in these circumstances.  We can attempt to find an alternative date within the same year or postpone to the following year.  The venue fees already paid being able to transfer or not will depend on whether the current date can be secured for another wedding/event.

In the event of a cancellation, we will determine if a partial/full refund is available.  The determination is dependent on the amount of deposit, when the cancellation happens (how far out from the wedding date) and IF the date can be secured for another wedding/event.

Q:  How much is the deposit and when is it due? :

A:  Depending on how far out in advance you book your date, we offer selective payment options regarding the venue deposit and additional payments.

Q:  When is the final payment due? :

A:  Final payment is due four (4) weeks prior to the event date.

Please let us know if we did not cover all your questions or concerns.  We’d be happy to discuss them with you.